VdE | Gerente de Supply Chain | Action Contre La Faim ACF

 

he Action Contre La Faim is hiring a Supply Manager, for Cabo Delgado.

Responsibilities

Mission 1: To ensure the smooth running of the Mission’s Supply Chain

  • Oversee the weekly requisition process;
  • Ensure that all information is correctly filled in and processed according to the ACF Log Kit standards;
  • Keep the different departments informed of the processing of their orders at the coordination level;
  • Ensure that all supply chain documents are archived in accordance with Kit Log procedures;
  • Ensure that physical control and stock monitoring are in line with each other and carry out regular and ad hoc checks;
  • Check and compile the monthly report for the supply side (LINK, SFU, IKD);
  • Analyze the indicators and performance of the supply side;
  • Ensure that ACF’s logistics procedures are followed and supervise suppliers on the application of these procedures;
  • Prepare cash flow forecasts;
  • Control stock management (storage conditions, reports, expiry dates) and stock movements concerning supplies and deliveries to the field.

Mission 2: Supervise supplies

  • Link PPPs to purchase lines to avoid market splits;
  • Anticipate the procedures to be followed in conjunction with the Purchasing Manager according to the specific procedures of KLV3 and the donors;
  • Participate in the identification of framework agreements that need to be produced at mission level to facilitate procurement and responsiveness;
  • Maintain good relations with existing suppliers with whom ACF deals;
  • Support the supply team in processing requests by prioritizing them according to needs and deadlines;
  • Support the supply team by running the procurement processes when needed and when delegated by the log HOD;
  • Anticipate financial needs through cash flow forecasts.

Mission 3: Supervise storage management and inventory control

  • Ensure that stock management procedures and instructions are followed;
  • To ensure that the security of stocks and compliance with the relevant rules is maintained at all times;
  • Establish replenishment levels if necessary;
  • Controlling stock inventories (bi-annual and random);
  • Regularly check the storage conditions (regular cleaning, organisation, ventilation and temperature control monitored and respected);
  • Ensure that all documents match (physical inventory, stack cards, stock cards, stock report).

Mission 4 : Manage the Supply team

  • Establish a work schedule ;
  • Controlling the planning of the logistics team in the capital;
  • In case of absence of a direct team member, organize the back-up;
  • Organise training sessions;
  • Conduct appraisal interviews;
  • Provide technical support to the team.

Mission 5: Ensure smooth management of the LINK software on the mission

  • To be the LINK focal point with headquarters;
  • Informing the LINK team at headquarters of any problems with the information system;
  • Provide adequate training to all new users (applicants, logistics users, etc.);
  • Supporting users when they encounter unusual situations with the software on how to solve them;
  • Manage LINK data (delivery locations, local markets, local suppliers, taxes…).

Mission 6: Archiving

  • Ensure that all procurement & Supply documentation (purchase records, storage, transport) is scanned and archived electronically on LINK and in hard copy in the archive room;
  • Liaising with the base logisticians to send all paper procurement & Supply files to the capital for archiving;
  • Regularly monitor the scanning of documentation and if correct archiving on the NAS/LINK.

Mission 7: Report

  • Complete and maintain the Contract Tracker in conjunction with the Purchasing Manager;
  • Ensure that the Stock Report is updated.

Requirements

  • Bachelor’s degree or higher in Logisitcs and/or Business administration or another related field. CIPP / CSCP / CPSM is an asset;
  • Practical experience in mission procurement and stock management;
  • Minimum 3-years experience in procurement management;
  • Excellent team management skills, good listener, high communication skills;
  • Female candidates are highly encouraged to apply for this position.

Note: Send your application to the email below indicating the position you are applying for.

Procedure: Candidates selected for a technical test will be contacted by phone

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