VdE | assistente de finanças | Embassy of Ireland Mozambique
Finance Assistant
Embassy of Ireland, Maputo
The goal of the Embassy of Ireland is to promote Ireland’s values and interests in Mozambique and in countries of secondary accreditation, in line with Ireland’s commitments to delivering the Sustainable Development Goals. Through the promotion of Ireland’s values, the Embassy seeks to contribute to a fairer, more just, secure and sustainable society in Mozambique.
The Embassy of Ireland in Maputo is seeking to recruit a highly motivated and dynamic individual to join its growing team in the position of Finance Assistant at Programme Executive level. The successful candidate will play a key role in supporting the effective implementation and administration of Ireland’s development programme in Mozambique, while also providing essential support to the operational aspects of the Embassy.
Finance Assistant - Position details:
- The position is full-time and will be based at the Embassy of Ireland, Maputo. The role may require occasional travel within Mozambique.
- The candidate will be required to complete the ACCA training programme (or other internationally recognised accountancy qualification). Support will be provided for study of ACCA training.
- The contract will be offered on a two-year renewable basis, including a probationary period.
- Competitive salary (starting €16,224.00 per annum), plus health insurance and training opportunities. Salaries are paid direct to a bank account, therefore the successful candidate must have a bank account.
Main responsibilities
- Under the direction of the Head of Finance (HOF), work directly with Finance Team to support the achievement of results in the relevant sectors and Embassy business outcomes.
- Support HOF in the day-to-day financial management and control to the financial resources allocated to the Embassy and Aid Programme.
- Support HOF in the timely provision of financial information for reporting to headquarters in Ireland and to the Embassy management.
- Support HOF budget process, ongoing monitoring of expenditure against budget.
- Support HOF in ensuring the Embassy is compliant with the local regulatory system, with particular emphasis on payroll taxes, pension liabilities and VAT.
- Support HOF in ensuring compliance with all financial procedures as prescribed.
- Support HOF in ensuring the risk of fraud is minimised.
- Other administrative and finance support as required.
Indicative but non-exhaustive range of specific responsibilities associated with the position
In line with the Department of Foreign Affairs Development Cooperation Division’s (DCD) Financial Policy & Procedures Manual and other applicable controls:
- Record Embassy financial transactions using the SUN system
- Regular and periodic preparation of reconciliations (bank, petty cash, consular fees, and any other balance sheet accounts)
- Prepare payment processes for admin and programme expenses
- Liaise with the Irish Aid programme executives to ensure all confirmation of receipt of funds by partners are received timely
- Timely preparation and submission of VAT recoupment dossiers
- Process payments of advances for local and posted staff
- Set-up payments beneficiaries (Payees) on SUN
- When necessary, request social security numbers for new employees and upload pension contributions on SISSMO (Sistema de Informação de Segurança Social de Moçambique) for review and payment
- Fill in of withholding tax returns, including submission to Tax Authority
- When required, assist the Finance Manager in preparing/gathering documentation, data and information for external audits, and to address queries and questions from HQ
- Provide assistance in the month-end close exercise ( e.g. inputting relevant exchange rates on SUN, prepare bank statements for upload on DFA Intranet)
Candidate profile:
Essential Requirements:
To be eligible the following qualifications and competencies are required:
- A bachelor’s degree in accounting, finance, business or related areas.
- Fluency in spoken and written English and Portuguese.
- Commitment to study or already started study of professional certification in Accounting (ACCA, CIMA or CPA).
- One to three years of relevant experience working in a finance function.
- Good knowledge of the Mozambican Bank and Tax Regulations.
- Strong interpersonal and communication skills.
- Proactive and highly self-motivated.
- Drive to achieve results; systematic and organised approach to work.
- Attention to detail.
- Good analytical and organisational skills and the ability to think and plan logically.
- The ability to work as part of a team, with a proven capacity for delivering timely results.
- Proficiency in the Microsoft suite of applications i.e. Word, Excel, Outlook and PowerPoint.
In addition to the essential criteria above, the following criteria are desirable:
- Computer literacy and ability and willingness to learn about accounting packages, and other business systems.
- Experience in the use of financial management accounting packages (knowledge of Infor Sun System would be a strong advantage).
- Experience in payroll.
- Experience in office administration – including human resources, procurement and/or communications.
- Knowledge and understanding of the development and humanitarian situation in Mozambique.
Note: Candidates must have the legal right to work in Mozambique. All locally hired staff are required to have a legal entitlement to live and work in the country prior to hiring.
Note: All applications must be submitted in English. Failure to do so will result in the application being disqualified.
Further details regarding the work of the Embassy is available on the website https://www.dfa.ie/irish-embassy/mozambique/. Further information on the position can be requested by email: embassymaputojobs@dfa.ie.
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