VdE | Assistente Administrativo | Mujana Holdings Limited

 


ABOUT US

Mujana Limited Holdings is a specialist company offering solutions in Engineering and Project Management, ICT Managed Services & Cyber Security, Data Management and Security with growing footprints in Eswatini, Mozambique, South Africa and the greater Sub-Saharan Africa Region.

 

JOB DESCRIPTION

Job Purpose

Whilst Working Remotely

  • Required to help out with all office and admin tasks.
  • First point of contact for office requirements and travel to the office when necessary.


Once Working From The Office

  • Providing a first class, professional and friendly front of house experience for all visitors, clients & internal staff. Answering all calls in a professional and friendly tone, with the ability to engage with a variety of different stakeholders.
  • Ensuring that the office space is kept neat, tidy and presentable and to take full accountability for the reception area and wider office.


What you will be doing

Whilst Working Remotely

  • Supporting all internal virtual events.
  • Liaising with our IT support to meet teams requirements.
  • Organising virtual team lunches for our Mozambique and Eswatini regional team employees.
  • Comfortable with online purchases.
  • Organising meetings and diary management. 
  • Travel into office when needed.
  • Adhering to all administrative processes at all times.
  • Assisting the HR Manager with new starter preparation.
  • Taking minutes at the Sales stand up meeting.
  • Being the main point of call for all clients and internal staff.


Assisting The Director

  • Timely expense management.
  • Diary management.
  • Note-taking.
  • Attending calls with the director or on their behalf, to take minutes/notes.


When In Office

  • Ensuring that the office is stocked with relevant equipment.
  • Providing an efficient and effective reception service at all times.  
  • Keeping the stock and fridges replenished.
  • Organising and maintain meeting rooms for external and internal meetings.
  • Being the main point of call for all visitors, clients and internal staff.


KEY RESULTS / OBJECTIVES

  • Supporting the Office Manager to ensure that all administrative processes work effectively.
  • Managing and processing all travel & accommodation requests from within the business; this can also be from the Board of Directors.
  • Managing and handling requests from senior members of the team and the Office manager as and when required.
  • Ad Hoc requests throughout the working day.


WHAT WE ARE LOOKING FOR

  • Speak fluent Portuguese and English.
  • Previous reception experience desirable.
  • Well organised and efficient.
  • Able to use own initiative.
  • Warm, friendly & polite.
  • Punctual & excellent time keeping (with ability to be flexible from time to time).
  • Have polished written and verbal communication skills. 
  • Confident with an outgoing personality.
  • Able to work independently and in a team.
  • Experience of using Google suite would be advantageous.


WHAT YOUR WORK LIFE WILL LOOK LIKE

Compensation is discussed individually and based on your expertise & experience. Work from home and/or any of our locations’ offices shifting with the work from office according to the business needs. We create a comfortable environment, - you keep your life balanced and work targets achieved.


Easy-going atmosphere and collaborative colleagues who are open for changes and improvements, as we all know that team shared success is stronger than individual one!


WHAT IS IN IT FOR YOU

Atmosphere of respect, trust and shared success surrounds us all in our everyday work. We hire top-notch talents to our organization, in-house, who are assigned to global e-commerce projects and staying with Mujana Holdings Company in long-term perspective


To Apply Submit Your CV & Application Letter To: info@mujanaconsulting.com By 15 Jan 2022  


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