VdE | Reporting Officer | UNHCR

 






Family Type

Non Family with Residential Location

Residential location (if applicable)

Maputo, Mozambique

Grade

PR2

Staff Member / Affiliate Type

Professional

  • Staff members will not normally serve in International Professional positions in the country of their nationality. In addition, in case of a first appointment upon recruitment, the assignment must be outside the staff member’s country of nationality.

Reason

Regular > Regular Assignment

Remote work accepted

No

Target Start Date

2023-04-26

Job Posting End Date

May 15, 2023

Standard Job Description

Associate Reporting Officer Organizational Setting and Work Relationships Under the overall guidance of the Senior Communications or Donor Relations Officer, the Associate Reporting Officer contributes to production, editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information, the incumbent promotes the vision, mission, and strategic goals of UNHCR. S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors, operational and implementing partners, UN agencies, and other stakeholders to gather, analyse and disseminate information about activities of UNHCR and its partners. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports. - Draft regular daily, weekly and monthly up-date for internal and external audience (including donors and media). - Consolidate and analyse data on programme implementation, achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports. - Participate in annual reporting and planning process. - Work closely with Information Management to ensure accurate and attractive data presentation, including maps. - Support the monitoring of UNHCR¿s partnerships and consolidate information about Partners¿ activities. - Assist in the preparation of briefing kits and presentations for missions and visitors. - Assist in the preparation of reports for donors, in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors¿ contributions to UNHCR. - Research/analyse, interpret and also, monitor and review information and data from regular and wide variety of sources for internal and external reporting. - Prepare and distribute minutes of meetings. - Provide technical support, training and clarification on UNHCR¿s reporting policies and deadlines. - May prepare press releases; conceptualize, draft and edit stories for external communications products and support all aspects of its production, including fact checking, proofreading and quality control. - Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Journalism; Public Administration; Communication; International relations; Political Science; Law; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses n/a Relevant Job Experience Essential Experience in conducting, participating in and reporting on meetings, and drafting reports. Experience in programme/project development, planning, implementation, and/or monitoring. Desirable Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or journalism. Donor relations or liaison with media. Functional Skills PG-UNHCR's Programmes IT-Computer Literacy DM-Data collection methodologies SO-Networking CO-Strategic Communication (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The candidate must have experience in producing timely and succinct reports on the operational response including emergency activities carried out by UNHCR and its partners. The following is essential for the post:

  • Demonstrated ability to report on activities undertaken, results achieved as well as gaps.
  • Experience with undertaking field visits, accompanying protection/field colleagues to document important developments and activities, including

protection services and delivery of assistance to support UNHCR advocacy efforts, as well as preparing talking points and taking minutes of meetings as needed.

  • Knowledge of UNHCR operational activities, its relief and protection programmes, funding needs and strategic priorities and programme cycle.
  • Understanding of IDP policy.
  • Familiarity with UNHCR budget structure and relevant donors' reporting requirements.
  • Excellent drafting and editing skills.

Required languages (expected Overall ability is at least B2 level):

Portuguese

,

Desired languages

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Nearly one million people have been internally displaced by armed conflict in Cabo Delgado Province since 2017. Another cause of displacement is natural disasters, as evidenced by cyclones in 2019, 2021, 2022. The forcibly displaced population faces socio-economic challenges, prolonged family separation, breakdown of community structures, loss of financial and social assets and overcrowded/substandard housing which puts them in a vulnerable situation, especially older persons, persons with disabilities and others with specific needs. Gender discrimination and inequality also exacerbate these challenges and place displaced women and girls at heightened risk of GBV and sexual exploitation and abuse. UNHCR leads the Protection Cluster and provides protection response, at national and at provincial levels, and is key member in CCCM and Shelter Clusters. Under the Protection Cluster, there are Child Protection (led by UNICEF); GBV (led by UNFPA) and Housing Land and Property (led by NRC) AoRs. As a protection agency, UNHCR is working with the government and partners to i.e., implement protection monitoring; increase the issuance of civil documentation; prevent, mitigate risk, and respond to GBV, strengthen Community-based Protection (CBP) activities and capacity-building, and increase the activities of livelihoods and economic inclusion. UNHCR ensures full compliance with humanitarian principles, including protection from SEA (PSEA) and ‘Do No Harm,” and applies an age, gender, and diversity (AGD) and rights-based approach. Important government strategies/plans are underway to address the root causes of the conflict, mitigate its impacts and drive development. UNHCR is working with development actors to support the inclusion of IDPs and refugees into development plans, actions and policies and thus leaving no one behind in line with the 2030 Agenda for Sustainable Development and its Sustainable Development Goals (SDGs).

The Associate Reporting Officer for Pemba reports to the Head of Sub-Office, while receiving technical guidance from the External Engagement unit in CO Maputo, and must have experience in producing timely and succinct reports on the operational response including emergency activities carried out by UNHCR and its partners.

Living and Working Conditions:

The position is based in Pemba, the capital of Cabo Delgado Province, in the north of Mozambique. Pemba is a D, Non-Family duty-station.

Mozambique has a total population of about 29 million people and Maputo is its capital city. The total area of Mozambique is 799,380 Km square from North to South. It is tropical hot and humid. The hottest and wettest months are December to February, when the average daily minimum temperatures are around 22 °c and the average daily highs of 30 °c. The rain season is between October and April. Winters (June to August) are mild with the average daily temperature ranging from 13 °C to 24 °C.

Cabo Delgado is bordering Tanzania, with a population of over 2.2 million individuals according to the 2017 census. The province, considered one of the poorest in the country, was hit by cyclone Kenneth in April 2019, which affected several villages, causing material damage and the displacement of many residents. The province has also been targeted by armed groups that have been attacking local villages since October 2017. The number and intensity of attacks increased consistently in 2020.

Communication and transport services are available at various costs. The housing market is healthy but quite expensive (from US$ 800 to US$ 1,500 per month). Pemba has one large supermarket and one international airport.

The metical is the local currency and exchange rate stands at USD 1 equivalent to about 63.25 meticais (MZN) as per March 2023. Pemba has 3 major health facilities: ISOS clinic, CLIDIS private clinic and the Provincial hospital. There is a wide range of Banks and ATMs to meet financial needs. Credit/debit cards are accepted in most places.

UNDSS-cleared hotels are available, with the rates differing depending on the availability and season. MOSS compliant apartments are available.

The current operational circumstances require frequently long working hours. This is a stressful work context, making a capacity for self-care critical.

According to security level system, Cabo Delgado is at level 4. Crime in Pemba and villages outside of the capital is concerning and UN personnel must remain vigilant and aware of their surroundings. Traffic accidents are common in Mozambique due to the poor condition of the roads and poor driving and vehicle standards.

Skills

Additional Qualifications

Education

BA: Journalism (Required), BA: Law (Required)

Certifications

Work Experience

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Refugees

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Add. 1 to March 2023 Compendium - Part B

Additional Information

Functional clearance

This position doesn't require a functional clearance

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