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VdE | Oficial de Finanças | World Health Organization



Country Management Support Units (CSU) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies,procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP) system


Description Of Duties


Initiate, create and maintain Workplan; Input/update workplans including planned costs in GSM; Initiate setting up of HR plans, identify and include positions in HR plans, update position parameters and submit for approval; Initiate mapping of positions to task and awards; Complete Award Activation, Distribution and Amendment requests; Submit Workplan Funding, Award budgets Submit transitions in CEM Raise or revise workplan funding requests; Develop/revise award budgets ; Monitor expenditures against award budgets, project funding, award distributions and PB allocations; Initiate and submit the FCFS for Awards Produce financial (allocations, expenditures, Encumbrances, balances) reports Liquidate Encumbrances, initiateand submit Expenditure BatchesIdentify and process necessary revisions to expenditures, award budgets and project funding; Monitor and review staff costs in occupied and vacant positions;Follow up on cancellation of encumbrances in relation to travel costs and procurement of goods and services (refer to accounting instruction 45);Perform budget analysis and produce budget and award reports;Contribute to the reporting on performance assessment.Supervise and train two or more staff members providing program/budgetary and finance assistance and evaluate their work as necessaryPerform other duties as may be required.


Required Qualifications


Education


Essential: University degree in Finance, Management Accountancy or Business Administration.


Desirable: Membership of professional accounting bodies e.g.C.A.


Experience


Essential: 4 years of professional experience with an emphasison programme, budget and financial management.


Desirable: Good knowledge of programme, budget and financial management andend-to-end business processes as designed in the Global Management System (GSM)and Contributor Engagement Management (ECM); Knowledge of he WHO accountant systems and Imprest management would be an added value Experience in project management, ideally in the UN System and/or a public health context; Good knowledge of GSM System or similar ERPSystems;


Skills


Good knowledge of WHO Results-Based Management framework and related business processes. Knowledge of Oracle projects and Oracle Financials orsimilar ERP applications and systems. Sound knowledge of the Organization's policies and practices, as well as project management principles and their application within WHO;Ability to act independently and exercise sound judgement;High level of organizational and analytical ability,combined with good writing and communication skill;Proven ability to maintain and establish excellent interpersonal working relations and to work withcompeting priorities under pressure.


WHO Competencies


Teamwork


Respecting and promoting individual and cultural differences


Communication


Ensuring the effective use of resources


Moving forward in a changing environment


Use of Language Skills


Essential: Expert knowledge of English. Expert knowledge of Portuguese .


Desirable: Expert knowledge of French.


REMUNERATION


WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1587 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.


Additional Information


  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • For information on WHO's operations please visit: http://www.who.int.
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.


The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.


Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int


  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
  • In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click the link for detailed guidance on completing job applications: Instructions for candidates


Grade


P2


Contractual Arrangement


Temporary appointment under Staff Rule 420.4


Contract Duration (Years, Months, Days)


6 Months


Job Posting


Apr 6, 2023, 12:20:41 PM


Closing Date


Apr 15, 2023, 12:59:00 AM


Primary Location


Mozambique-Maputo


Organization


AF_MOZ Mozambique


Schedule


Full-time


IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.


Purpose Of The Post


Within the Country Management Support Unit (CSU), to provide direct support and services to the WHO Country Office in the area of workplan management and budget and finance.


Objectives of the Programme and of the immediate unit or field activity (Overview of the programme):


Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP) system.


  • Available Guidelines And Degree Of Independence In Decision Making
  • And Nature And Purpose Of Contact Within And Outside The Organization)
  • Organizational Context (Describe the work environment; the role of the individual within the team – team member, specialist, adviser, facilitator, coordinator/manager, representative, expert, authority in the field, etc.

    Under the direct supervision of the Operations Officer, the incumbent performs Programme, budget and finance functions as they relate to programme planning, management and monitoring. The incumbent will have constant interaction with the Planning and Budgeting Management Regional Team and Cluster Client Services within the budget centre (s) concerned, consult and interact with other team members within the Regional Office Management Support Unit (RSU) Country Management Support Units (CSU), RRT Finance Team AFRO, Headquarters and the Global Service Center.

    Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected):
    • Initiate, create and maintain Workplan;
    • Input/update workplans including planned costs in GSM;
    • Initiate setting up of HR plans, identify and include positions in HR plans, update position parameters and submit for approval;
    • Initiate mapping of positions to task and awards;
    • Complete Award Activation, Distribution and Amendment requests;
    • Submit Workplan Funding, Award budgets
    • Submit transitions in CEM
    • Raise or revise workplan funding requests;
    • Develop/revise award budgets ;
    • Monitor expenditures against award budgets, project funding, award distributions and PB allocations;
    • Initiate and submit the FCFS for Awards
    • Produce financial (allocations, expenditures, Encumbrances, balances) reports
    • Liquidate Encumbrances, initiate and submit Expenditure Batches
    • Identify and process necessary revisions to expenditures, award budgets and project funding;
    • Monitor and review staff costs in occupied and vacant positions;
    • Follow up on cancellation of encumbrances in relation to travel costs and procurement of goods and services (refer to accounting instruction 45);
    • Perform budget analysis and produce budget and award reports;
    • Contribute to the reporting on performance assessment.
    • Supervise and train two or more staff members providing program/budgetary and finance assistance and evaluate their work as necessary
    • Perform other duties as may be required.
    Achievement Activities Include: Coordinate and provide sound advice to the WHO Representative and staff on work planning; integrate cluster budget plans and reporting requirements with corporate planning policies; coordinate budget and work plans with central administration support functions; ensure cluster compliance with all organizational requirements for budget and work planning submissions and reports.

    RECRUITMENT PROFILE

    Competencies (Describe The Core, Management Or Leadership Competencies Required, With Reference To WHO Competency Model; List In Order Of Priority, Commencing With The Most Important Ones; Identify a Minimum Of Three And a Maximum Of Five Competencies)
    • Communicating in a credible and effective way;
    • Fostering integration and team work;
    • Producing results;
    • Moving forward in a changing environment;
    • Ensuring the effective use of resources.
    Functional Skills and Knowledge (Describe skills and knowledge specific to the post):
    • Good knowledge of WHO Results-Based Management framework and related business processes.
    • Knowledge of Oracle projects and Oracle Financials or similar ERP applications and systems.
    • Sound knowledge of the Organization’s policies and practices, as well as project management principles and their application within WHO;
    • Ability to act independently and exercise sound judgement;
    • High level of organizational and analytical ability, combined with good writing and communication skill;
    • Proven ability to maintain and establish excellent interpersonal working relations and to work with competing priorities under pressure.
    Education (Qualifications)

    Essential: University degree in Finance, Management Accountancy or Business Administration.

    Desirable: Membership of professional accounting bodies e.g. C.A.

    Experience

    Essential: 4 years of professional experience with an emphasis on programme, budget and financial management.

    Desirable: Good knowledge of programme, budget and financial management and end-to-end business processes as designed in the Global Management System (GSM) and Contributor Engagement Management (ECM);

    Knowledge of he WHO accountant systems and Imprest management would be an added value

    Experience in project management, ideally in the UN System and/or a public health context; Good knowledge of GSM System or similar ERP Systems;

    Languages

    Excellent knowledge of Portuguese or English, with the ability to work in the other language.

    Other Skills (e.g. IT)

    Excellent knowledge of Microsoft applications (e.g. Excel, Word, PowerPoint, etc) with an emphasis on Excel or a similar workbook application

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