VdE | Procurement Officer | UNOPS
Functional Responsibilities:
Under the guidance and direct supervision of the Procurement Specialist, and in coordination with the relevant Project Manager(s), the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money. S/he analyzes and interprets the respective rules and regulations and provides solutions to a wide range of issues related to procurement. Procurement Officer will provide services covering some or all functions in the procurement cycle (planning, sourcing, solicitation, evaluation, contracting and logistics).
Implements key aspects of operational procurement strategies focusing on achievement of the following results:
- Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of effective internal control, proper design and functioning of a client-oriented procurement management system.
- Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:
- Timely and duly prepared elements of procurement plans and monitoring of their implementation.
- Guidelines followed on embedding sustainability along the procurement process.
- Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
- Preparation of submissions to the Contract and Property Committees (CPCs).
- Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
- Advice, remedial actions, or solutions to Project Managers on procurement issues.
- Drafting of Long Term Agreements (LTAs), Blanket Purchase Agreements (BPAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.
Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
- Development and management of the rosters of suppliers.
- Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.
Education/Experience/Language requirements:
Education:
- A first-level university degree in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
- For those who do not have a degree in Procurement or Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
Experience
- Two (2) year’s relevant experience in Procurement Management is required.
- Experience in working with a range of stakeholders in Mozambique is desirable.
- Knowledge of UN procurement rules and regulations is desirable.
- Experience in works (construction & Engineetring) procurement is desirable.
- Experience in Evaluation of bids and/or proposals, Solicitation / Tendering, and procurement planning is desirable.
- Experience in Market Analysis & Research is desirable.
- Experience in the use of Google Suite packages is desirable.
Language requirements
- Full working knowledge of English and Portuguese languages
