VdE | Diretor de Instalações | Action Contre La Faim



The Action Contre La Faim is hiring a Facilities Officer, to Mueda.

Responsibiliies

Mission 1: Manage the fleet (Vehicles and Generators) and the equipment

  • Supervise the allocation and the use of the equipment;
  • Plan movements of vehicles in Mueda on weekly basis and movements to the offices based on the need;
  • Centralize the vehicles needs at field office level on monthly basis;
  • Create PL on the LINK for field office needs and submit them to the Supply Manager;
  • Centralize and follow up the maintenance needs of the vehicles at field office level and handle them with the supplier;
  • Centralize feedback from the drivers regarding the maintenance done by the car rental company;
  • Gather all fuel data from the logbook in the fuel data sheet, and to crosscheck with fuel tickets for the capital (invoices);
  • Analyse the fuel consumption for every car and take corrective measure if necessary;
  • Follow up on the drivers absences;
  • Register and label/tag all Action Against Hunger’s equipment before deployment.

Mission 2: To ensure general maintenance of the Office and Guesthouse premises

  • Supervise the building, rehabilitation and maintenance required for the functioning of the field office and the living environment;
  • Ensure supply of water, cooking gas for all premises;
  • Coordinate the implementation of the security means for the office and the guest houses (doors and locks, fire extinguishers, first aid kit, emergency numbers…);
  • Ensure safety of the equipment, training and assistance to users;
  • Monitor needed repairs for the premises, done either directly or through contractors;
  • Ensure proper supplier relation for regular maintenance of the premises;
  • Follow up on the third party (supplier) work done on the premises;
  • Follow up on the contract termination of the building;
  • Responsible for the Logistics Petty Cash procedure in order to proceed to urgent minor repair.

Mission 3: Maintain a safe, qualitative and uninterrupted electricity supply to the ACF’s structure

  • Ensure that the field office and GH have proper and safe electrical network;
  • Support the Log Manager or Log Officer of the field office on regular energy system check;
  • Organize and ensure maintenance on electrical facilities according to ACF procedures;
  • Make sure all systems are protected for the safety of the persons and the equipment;
  • Detect malfunctioning in the electrical network and fix them;
  • Maintain all aspects of electricity supply through the distribution network, to the sockets and appliance;
  • Support the programs when implementing an electricity system (solar system, battery back-up, etc..).

Mission 4: Manage the Logistics team in the field office

  • Day-to-day management of the drivers’ team (guidance, follow-up, motivation);
  • Prepare work plan for the drivers;
  • Follow up on disciplinary procedures related to the team;
  • Organize and lead monthly fleet meetings;
  • Manage the schedule for leave planning for the drivers;
  • In consultation with Logistics Manager, organise annual refresher training for drivers on security rules;
  • Evaluating the performance and developing the skills of his/her team members.

Mission 5: Reporting

  • Provide accurate and on time delivery of Action Against Hunger monthly logistics report (MLR) on the following information:
    • Fleet management Report;
    • Generator Management Report;
    • Equipment List.
  • Ensure the following reports and documents are properly filled up with accurate information and available anytime to Logistics Manager:
    • Utilities usage report (public power supply, water supply consumption.

Teamwork:

As part of the Coordination Logistics team, the Facilities Officer  may be required upon workload and request to support his colleagues on temporary activities.

Requirements

Desired Qualifications

  • Diploma in Logistics or Supply chain management or procurement and 1-3 years of experience in an INGO supply chain operation.

Required skills

  • Excellent time management;
  • Communication and customer handling skills;
  • Good organizational skills;
  • Able to work under pressure and to meet tight deadlines;
  • Good computer skills, including Microsoft office: Word, Excel, PowerPoint and Outlook.

How to Apply

Composition of the file: CV, Motivation Letter, NUIT, BI, certificates

Email: recruitment@mz-actioncontrelafaim.org


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