VdE | Assistente Administrativo | World Vision
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type
Local - Fixed Term Employee (Fixed Term)
Job Description
The hiring of this position is dependent on the Grant Approval.
Major Responsibilities
- Prepare purchase requisitions based on orders issued by the project and coordinate with the other sectors for the completion of the activity plan
- Maintain stock of items (e.g. materials and equipment) that are regularly used at project level with distribution plan and control
- Ensure a thorough knowledge of the WV's procurement systems and procedures and goods supply chain
- Liaise with support services and use the fleet and fuel management system to monitor project needs
- Arrange all necessary logistical support for meetings as required requested, including meals and/or documents
- Make copies of documents as needed and ensure file/archival keeping of all incoming and outgoing mail and key documents
- Receive water, electricity, fuel and maintenance bills and ensure that invoices are submitted to Finance and processed in a timely manner with necessary supporting documentation attached
- Ability to communicate clearly in both written and oral Portuguese; knowledge of local languages is an advantage
- Strong organizational and planning skills and ability to determine priorities; Personality engaging interpersonal relationship skills;
- Proactivity and ability to work independently; and, computer literacy in Microsoft Word and Excel
- High school level (12th grade) or equivalent completed.
- Minimum of 2 years of administrative work experience.
- Experience working in purchasing/procurement and logistics is an advantage
