VdE | Gerente de Escritório / Assistente de Recursos Humanos | ABT
Job Summary
Job Description
Efficiencies for Clinical HIV Outcomes (ECHO) is a $209 million project to support the Government of Mozambique’s achievement of HIV/AIDS epidemic control and establishing a sustainable, government-led HIV response by 2023 in provinces where USAID is the primary clinical support partner. The objectives of the project include strengthening the essential public health services for HIV epidemic control at the national, provincial, and district level to ensure long-term sustainability of the HIV response, reaching and maintaining 95% HIV treatment coverage and viral suppression in designated geographic regions, ensuring that Mozambique is utilizing the latest evidence for rapid scale-up and maintenance of effective HIV interventions, and providing the Government of Mozambique with data, measured findings, and recommendations necessary to make key service delivery decisions.
Key Roles And Responsibilities Include
- Support the management and effectiveness of provincial DSD Staff;
- Track and manager DSD staff hirings and terminations;
- Prepare the monthly update of the ECHO and DSD staff holiday matrices;
- Support in the management of individual staff employee files at the provincial level;
- Support the process of onboarding new workers at the province level;
- Prepare letters and statements to the bank and other working institutions as needed;
- Submission of communications and documents to the Provincial Labor Department and Department of Immigration;
- Prepare monthly INSS payments;
- Support the management of VODACOM lines;
- Assist in the preparation for national workshops, conferences, meetings and communication with training participants, supporting the logistics and technical teams;
- For national-level activities, analyze and submit financial documents such as invoices, receipts, expense reports and other documents such as purchase orders in order to ensure, accuracy, reliability and validity of financial data;
- For national staff based in Beira, prepares spreadsheets for payment of expenses and per diems, when necessary and submit the finances.
- Provide administrative support to the Beira office where necessary;
- Organize the processing of information during audits;
- Perform other related tasks or when designated by the supervisor.
- Maintain a central filing system for required documents and forms.
- Manage, receive and inspect deliveries, in accordance with the terms of the PO or subcontract agreements for central level procurements.
- For national staff, establish a system where all office equipment is in good condition, and follow up on maintenance in case any office equipment needs so.
- Supports the Procurement/Logistics team in proper inventory control and recording of central procurements.
- Assist in conducting physical inventory review and record any losses or damaged furnishings or equipment, keeping track of documentation for annual property report to USAID
- Other clerical and administrative duties as assigned.
Skills/Knowledge
- Bachelor’s Degree
- 2 years’ professional office management and administration experience on USAID-funded programs.
- Excellent management, organizational and computer skills.
Minimum Qualifications
Bachelor’s Degree + Two years of relevant experience, or Master’s Degree
Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.
Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.
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