VdE | Recursos Humanos & Administrativo | FHi 360
FHI 360 is currently recruiting for the position of HR and Administrative Associate for an anticipated three-year project funded by the UK government’s Foreign, Commonwealth and Development Office (FCDO). The project, Peace and Stability in Mozambique, has an estimated budget of £4.3 million.
Job Summary:
Under the supervision of the Finance and Admin Manager, the HR & Administration Assistant is responsible for performing general human resources and administration functions and plays a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance and timesheets tracking. The Administrative and HR Assistant will support program’s staffing needs and work closely with the HR Manager and the Finance and Admin Manager to comply with Program and Operations requirements.
Essential Job Functions: Duties and Responsibilities
- Assists to establish a Human Resources platform for FHI 360.
- Independently and accurately responds to Employee requests.
- Assists in processes forms and system updates related to new employees, change-of- status, performance evaluations, benefits changes, separations etc.
- Ensures employee data in HRIS is accurate.
- Serves as a back-up to corporate payroll.
- Conducts new employee orientation and may assist with separation process.
- With support from the HR Manager, assists with training and development programs as needed.
- Recommends improvement or changes in systems, processes or procedures to management.
- Assists with Benefits, Payroll and Accounts Payable to ensure HR related procedures and processes are handled and resolved in a timely manner.
- Supports staff during the preparation of meetings and workshops as needed (stationery, refreshments, lunch etc.)
- Provides administrative support to staff for copying and scanning.
- Ensures that all forms are always available and updated.
- Answers the telephone and takes messages, greets guests, hands inwards and outgoing mail and faxes, and record all mail & faxes in daily record books as needed.
- Records stationery usage for monthly orders (photocopy paper, flipchart paper, stationery for workshops and for office...etc.)
- Maintains proper filing systems, ensuring documents are easily accessible as needed.
- Responds to staff requests for administrative support as needed, including taking meeting minutes, preparing and distributing to appropriate staff
- Assists with coordination of meetings, facilities planning, and logistics required.
- Assignments vary based on department and/or functional area. May handle special projects and executes research and data analysis tasks.
- Arranges complex and detailed travel plans and itineraries; compiles documents for travel-related meetings; and processes travel expense forms.
Minimum Requirements
- High school completed or at least a Diploma
- One to three years of experience providing human resources support in an office setting.
- Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Payroll systems.
- Prior work experience in a non-governmental organization (NGO) desirable but not required.
- Excellent analytical and organizational skills. Ability to think critically and creatively.
- Excellent interpersonal skills, including patience, willingness to listen and respect for colleagues.
- Must work well individually and as part of a team.
- Fluent in Portuguese and preferably proficiency in English.
**Availability of position is contingent upon award to FHI 360. Selection of final applicant is subject to FCDO approval.
Local: Pemba
