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VdE | Recepcionista e coordenador administrativo | IGNITE International Holdings S.A




IGNITE International Holdings S.A is hiring a Receptionist & Admin Coordinator, based in Maputo.

Background

Under the guidance and supervision of the immediate supervisor, the Receptionist & Admin Coordinator will provide support to administrative services ensuring high quality of work, ensuring accurate, timely and properly recorded/documented service delivery. The Receptionist & Admin Coordinator will promote a client, quality and results-oriented approach.  The Receptionist & Admin Coordinator works in close collaboration with the Human Resources Department as well as the board members to ensure consistent service delivery.

Key Responsibilities

  • Serve visitors by greeting, welcoming, and directing them appropriately;
  • Maintaining a safe and clean reception area by complying with procedures, rules, and regulations;
  • Answer and direct phone calls;
  • Plan meetings and take detailed minutes;
  • Write and distribute email, correspondence, Memos, letters, and other forms;
  • Assist in the preparation of regularly scheduled reports;
  • Develop and maintain the office filing system;
  • Maintain tidiness of the office at all times;
  • Manage office supplies at all levels;
  • Manage the contact database;
  • Send invoices to clients;
  • Translating documents;
  • Organize and schedule appointments;
  • Order office supplies and research new deals and suppliers;
  • Book travel arrangements;
  • Assist in any ad-hoc duties, projects and activities as and when required.

Requisites

  • High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus;
  • Proven experience as an Administrative Assistant;
  • Knowledge of office management systems and procedures;
  • Working knowledge of office equipment, like printers and fax machines;
  • Proficiency in MS Office (MS Excel and MS PowerPoint);
  • Fluency in English and Portuguese is required;
  • Excellent time management skills and the ability to prioritize work;
  • Attention to detail and problem solving skills;
  • Excellent written and verbal communication skills;
  • Strong organizational skills with the ability to multi-task.

Values

  • Exemplifying integrity;
  • Demonstrating commitment to the company;
  • Embracing cultural diversity;
  • Embracing change.

Core Competencies

  • Achieving results;
  • Being accountable;
  • Developing and applying professional expertise/business acumen;
  • Thinking analytically and strategically;
  • Innovation and marketing of new approaches;
  • Pro-activeness and client orientation;
  • Organizational awareness.

 Benefits

  • Salary compatible with the functions and proven experience;
  • Bonus of performance on the end of the year;
  • Continuous training in specific areas of the business;
  • Annual leave in accordance with labor law.

How to Apply

Documentation

  • Cover Letter;
  • Curriculum Vitae with photo.

The above documentation should be sent until August 27, 2021 with the reference Receptionist & Admin Coordinator Job Vacancy to the following email address: carreiras@treeconsulting.co.mz

Only shortlisted applicants will be contacted.




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